OM-BP-0001: Account Ownership (Best Practice)

Rationale

By definition, a user account or principal may perform operations on systems and operations constitute an inherent risk.

A user account requires oversight during its lifecycle. For instance:

• its password may need to be reset,

• it must be deactivated or deleted when no longer needed,

• someone must be available to answer questions regarding it,

• someone must have authority to take decisions regarding it.

Hence, clear ownership must be assigned on user accounts.

Inactive Accounts

It would be wrong to consider that inactive accounts do not need an owner.

For instance, there are undeletable native accounts that are deactivated to reduce the attack surface of the operating system. Break-the-glass procedures make it possible to reactivate the native account to execute an authorized operation. Such accounts obviously need an owner.

Also, when an account is deactivated as part of the leaver process, the original account owner is no longer here to speak for that account. Would the organization need to reactivate the account for administrative or technical reasons (e.g. to regain access to a particular resource), we would need an account owner as well.

Bad Practices

• Accounts with no owner

• Accounts with 2 or more owners (see below’s note on deputy or backup owners)

Implementation Details

• Issue an account management policy including:

  • clear description of exhaustive account categories

  • description of how ownership is assigned and maintained for all account categories

  • description of the rules for ownership over inactive accounts

  • requirement for all employees to report non-compliant accounts with clear communication channels

• Assure you have record systems to maintain information on account owners

• Manage exceptions with a structured process

• Implement controls to ensure this best practice is complied with

• If deputy or backup owners are designated, traceability of account usage must be assured. A PAM system, for example, may provide that traceability

Quotes

AC-2 ACCOUNT MANAGEMENT

Control: The organization:

(…) b. Assigns account managers for information system accounts; (…)

See Also

• OM-IND-0016: Account Ownership (Indicator)